After you click the Release button, the system displays a message similar to the one in Figure Click the enter icon to display the screen shown in Figure At this point, the Treasury payment program can be run.
For detailed, step-by-step instructions on SAP ACH, Wire, business process, configuration and development follow along with my video tutorial below. Before moving on to the steps to execute the Treasury payment program, I first describe the steps to execute a free form payment.
A treasury department needs to be able to make urgent payments on an as-needed basis. The SAP system provides this functionality with the free form payments transaction.
Treasury staff can make payments from any bank account in any company code configured in the system to any external bank account. These payments, including the bank details, are keyed in manually by a treasury user. In the initial screen that the system opens, select the Free Form Payment button not shown.
This action displays the screen in Figure Enter the information related to the payment, as shown in Figure In the Payee section, enter the name and bank account information for the beneficiary of the payment.
By clicking the address icon , you can enter an address for the beneficiary not shown. In the Posting Data section, the debit side of the posting is specified when generating the payment request. In the House Bank section of the Payment Data tab, specify the bank account to be used for payment, and in the Payment Data section, specify the amount and currency of the payment, the payment method, and the value date. In the Reference text: field, enter the reason for payment.
This text is sent to the bank along with the payment. When you have entered all your data, click the Payments button. Figure 15 shows the payment request number created and the FI document number created. Click the enter icon not shown. Before a free form payment can be paid, a user with the authorization to release free form payments must release it. Approving the free form payment at this point is critical because the bank account details have been entered manually into the SAP system.
To release the free form payment, execute transaction code F8REL. This transaction code is not in the SAP menu. This action opens the screen in Figure Enter the known fields and click the execute icon. This action displays a pop-up screen with a message Figure Note: With dual control, the user who initiated the payment is not able to release his or her own free form payment. Before a free form payment can be paid, it must be released by a user with the authorization to execute transaction code F8REL.
After the F8REL program runs, select the indicator to the left of the free form payment to be released, click the Prebook button, and then click the Payments button to release the payment the screen in which you complete this step is not shown. Treasury trade-related payments flow directly from the treasury trade to a payment request.
No rekeying of the data is required. The bank account information is determined from the house bank accounts assigned to the trade and business partner data referenced in the trade creation process. All payments related to Treasury trades can be made straight through from the trade, through the Treasury payment program and then to the bank.
The bank accounts to which the funds will be sent or received for specific business partners are entered in business partner standing instructions and default into the trade at creation.
Table 1 summarizes the steps of an end-to-end Treasury payment process flow. The steps to running the Treasury payment program are the same as the steps for running the AP payment program Table 2. As with the AP payment program, there are roughly four steps to running the Treasury payment program.
The first step is entering the parameters, which entails specifying which payment requests the user wants to pay. After you enter the parameters, you execute the proposal run.
In the proposal run, the SAP system informs the user what payment requests, based on the parameters entered, will be paid. In the third, and typically final step, both the accounting entries are made and the payment medium is created. These final two steps can be made separately or together.
The payment medium is the payment file, such as an XML formatted file, that would be transferred to the bank. Note: If you are using the SAP Bank Communication Management module for payment approvals, the payment file creation will be held until the payments are approved.
Like the AP payment program, the Treasury payment program can be run only for legal entities in the same country. To determine the country of a legal entity, check the T table. This can be an issue for global companies with a centralized Treasury department because the payment program may need to be run multiple times. To get around having to execute many different payment runs when the company codes are in many different countries, the payment programs can be scheduled once the treasury department is comfortable with the process.
The system then displays a screen similar to the one in Figure Enter the current date in the Run Date field, and a unique identifier for the payment run in the Identification field.
It is best to follow a consistent naming convention for the Identification field so that when you are looking through executed payment runs, it is clear by the Identification field what is included in the payment run. The first step is to enter the parameters. This is done by clicking the Parameters button.
The date entered in the Posting Date field drives the posting date of the FI document created by the payment program. The Next payment run on date should be set to the date when the Treasury payment program will be run next. This information drives the payment requests picked up by the payment run in that any payment request that is due before the next payment run date is included assuming the other inputs also include the payment request.
Enter the company code and Treasury payment method, which is typically a wire transfer. After you click the Additional Log button, you can specify the maximum logging of messages in the payment log files. To see the maximum logging, which is most helpful when diagnosing an issue, use the settings shown in Figure After you click the enter icon not shown in Figure 20 , the message log created for all accounts is displayed this screen is not shown.
This message indicates that logging will be tracked on all payments. After you click the Dynamic Selections button see Figure 19 , you can specify the specific payment requests that should be selected in the screen the system displays Figure For my example, enter the bank-to-bank repetitive code payment request number because this is the only payment request you want to pay for illustration purposes.
The Key number is the payment request number. Notice that it is possible to filter on many of the payment fields, if required. This is shown in Figure Click the save icon on the Dynamic selections pop-up screen not shown. And then click the save icon in the define parameters screen not shown to save the parameters entered. You are then taken to the screen in Figure 22 that includes a message in the Status section indicating that the parameters for the payment run have been entered.
The next step is to run the proposal run. The proposal run tells you what payment requests will be paid based on the parameters entered. To start the proposal run, click the Proposal button in Figure This action opens a pop-up screen Figure 23 in which you can either select to start the proposal run immediately or schedule when the proposal run should be run.
In most cases, the proposal is run immediately. Press the enter icon in the pop-up screen. After the proposal run is complete, the following message is displayed in the Status section of the next screen Figure 24 : Payment proposal has been created.
In the List Variant pop-up screen that the system displays not shown , press the Enter key on your keyboard. The system then displays the Payment List report Figure All the details of the payment are displayed.
The business user should validate the details of the payment and then click the back icon the green arrow to go back one screen when complete. If there are any issues with the payment run, the first place to check is in the Proposal log. To view this log, click the Proposal button refer back to Figure Figure 26 shows only part of the Proposal log. The last step is to execute the payment run by clicking the Pmnt run button in the screen shown in Figure The payment run makes the postings to the SAP General Ledger for the payment s , and can also create the payment medium for the payment.
After you click the Pmnt run button, the system displays a pop-up screen Figure As with the pop-up screen displayed in Figure 23 for the proposal run, you either select to start the payment run immediately or schedule when the payment run should be run.
Enter the details in Parameters. Enter the details in Additional Log. After running the payment, you will get an Adobe form with all the details as shown below. Also, the below two tables get updated as soon as the payment run is done.
By directly executing the report. Select the variant as shown below. By selecting the variant, you will see the screen as shown below. We just have to provide the Run date and Identification as shown below and Execute it. A spool number get generated, click on the Spool Number.
Generated PDF output Adobe form output. Refer the below link for Advantages of PMW:. Skip to Content. Raghu Prasad. July 30, 7 minute read. Pre-requisites : Basic knowledge in FI. Basic knowledge in FI Tresury payment forms and Payment run. Company code 4. Overall summary of the configuration steps: Create a Payment Medium Format. Assign the Payment Medium Format at country level and payment method.
Assign selection variant to the Payment Medium Program. Now, we have all the below three details: Configuration part is done. Adobe design is done. Determining viable resolution for Debt management, Bank Guarantees, Custodies investment in conjunction with the State Support team.
Maintained house banks, bank GL structure with various bank clearing accounts, check lots for the bank accounts and reason codes for voided checks. Consult with custom code developers and provide technical specs for interfaced solutions. Created test scripts and performed unit and integration testing on various configurations. Monitoring and testing clearing accounts, reconciliation account, etc.
Carrying out closing operations for month end and year end, carry forward of balances to the financial year, Issues related to Authorizations, Minor enhancements, Customization and Bug fixing.
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